Promotional Products ERP

Odoo ERP for Promotional Products Distributors

Quote decorated products with every setup charge, source from suppliers and decorators, get artwork approved and invoice the job, in one Odoo system.

Official Odoo partner
Ready Partner
Official Odoo partner
Odoo experts
20+
Odoo experts
Legacy data migrations
120+
Legacy data migrations

Why Promotional Products Distributors Choose Odoo with Brazen Group

Blank tote bags, mugs and apparel ready for decoration in a dim promotional products warehouse

Quotes that include everything

Products, decoration, setup charges and freight on one quote the customer approves online.

Suppliers ship straight to customers

Dropship orders go to suppliers and decorators from the sales order, with status in one place.

AI on top of your Odoo data

Ask Odoo questions in plain language with AI Voice Reports, powered by Claude, and hand routine drafting to AI.

Delivered by certified Odoo experts

An Official Odoo Ready Partner with 20+ Odoo experts, from first workshop to go-live and support.

Quotes with decoration and setup charges

Send complete quotes fast. Decoration, setup and freight are added as options, and the customer approves and signs online.

Talk to us about quotingAn account manager builds a merchandise quote on a laptop with product samples on the desk

Capabilities

  • Quotation templates for common product and decoration combinations
  • Optional products for setup, decoration and rush charges
  • Variants for size and colour
  • Online approval, signature and payment on the quote

Controls

  • Margins visible on every quote line
  • The approved quote becomes the order, unchanged

Supplier sourcing and dropshipping

Most orders never touch your warehouse. Purchase orders go to the supplier or decorator from the sales order, and goods ship straight to your customer.

See Odoo for distributorsA worker screen-prints a simple design onto a t-shirt in a decoration workshop

Capabilities

  • A dropship route from sales order to supplier purchase order
  • Vendor pricelists and lead times per supplier
  • Subcontracted decoration tracked as its own step
  • Tracking numbers and delivery status on the sales order

Controls

  • Vendor bills checked against what was ordered and received
  • Margin per order after supplier and freight costs

Artwork proofs and approvals

Stop chasing approvals by email. Artwork proofs are attached to the order and approved by the customer in the portal before production starts.

Ask about artwork approvals

Capabilities

  • Artwork files stored on the order with Odoo Documents
  • Proofs shared with the customer in the portal
  • Approval or signature on the proof with Odoo Sign
  • Reorders that reuse the approved artwork

Controls

  • Every proof version and approval on the record
  • Decoration orders released only after approval

AI and innovation for promotional products distributors

Respond to requests faster and keep every job on track.

Read: AI Voice Reports for OdooAn account manager checks order charts on a tablet among boxes of merchandise

Capabilities

  • Claude drafts quotes from emailed customer requests for your team to review
  • Ask Odoo for open orders, margins by customer or late suppliers, by voice or text
  • Vendor bills read from PDFs and scans with Odoo’s document digitization

Controls

  • A person reviews anything AI drafts before it goes out
  • Built on your existing Odoo permissions

Implementation and migration

Move from QuickBooks, spreadsheets or an older system without losing history. We plan the rollout with you, migrate the data, train the team and stay on for support.

See Odoo implementation services

Capabilities

  • Discovery workshops that map your real processes
  • Configuration, custom modules and Odoo Studio changes where needed
  • Data migration from QuickBooks and legacy systems (120+ completed)
  • Training, go-live support and ongoing optimization

Controls

  • Migrated data validated before cut-over
  • A test environment before anything reaches production

The Odoo Apps Promotional Products Distributors Use

One database, so every app sees the same orders, stock and costs.

  • Sales
  • Purchase
  • Inventory
  • Documents
  • Sign
  • eCommerce
  • Accounting

Connected with

Salesforce

Connect Odoo to Salesforce so sales and service see live ERP data.

Claude

Ask your Odoo data questions in plain language with AI Voice Reports.

QuickBooks

Migrate your QuickBooks history into Odoo with validated data.

Odoo Projects We’ve Delivered

Real Odoo work, from migrations to bespoke platforms.

Distribution and field service · Odoo Enterprise

Controlled Key Systems: QuickBooks to Odoo Enterprise Migration

  • Validated migration of QuickBooks financial and inventory history with no disruption to operations
  • Every customer request now becomes a trackable Helpdesk ticket
  • One automated workflow from first contact to payment, with no re-keying
  • Faster sign-off and billing with e-signatures and automated tax calculation via Avalara
Read the case study

Membership platform · Odoo

“By implementing a hybrid model that blended low-code/no-code agility with modern custom solutions, they delivered a platform that is scalable, secure, and high-performance.”
Justin Streater, Chief Marketing Officer, Island Innovators

See Odoo Running on Your Processes

Tell us how you quote, source and deliver orders today. We’ll show you how it would work in Odoo, and what it takes to get there.

  • A walkthrough built around your products and processes
  • An honest view of scope, phases and timeline
  • Answers from certified Odoo consultants

Share your details and we'll get back to you about your Salesforce, AI, or ERP goals.

Odoo for Promotional Products FAQ

Can Odoo dropship from suppliers to our customers?

Yes. With the dropship route, confirming a sales order creates a purchase order for the supplier, who ships straight to your customer, and the delivery is recorded without stock passing through your warehouse.

Can customers approve artwork online?

Yes. Proofs can be shared through the Odoo customer portal and approved or signed with Odoo Sign, and the approval is kept on the order.

Can we see the margin on each order?

Yes. Odoo shows the margin on each quote and order line, and the actual margin once supplier bills and freight are recorded.

How long does an Odoo implementation take?

It depends on how many apps, sites and integrations you need and how much data you are moving. We agree the scope and timeline with you after a short discovery, and many distributors start with the core apps and add more in phases.

Ready to Run Your Promotional Products Business on Odoo?

Request a Demo